Privacy Policy

Last Updated: November 29, 2024

1. Introduction

This Privacy Policy describes how the Philippine-Canadian Chamber of Commerce ("PCCC") and Geese Project ("GP") (collectively, "we", "us", or "our") collect, use, and protect your personal information when you register for our raffle draw at the George Brown College Halo Halo Festival.

2. Information We Collect

When you register for the raffle, we collect the following information:

Full Name: To identify raffle participants and winners
Email Address: To send confirmation, winner notifications, and event updates
Phone Number: To contact winners and provide event information
Registration Source: To track which marketing channel you used (website, social media, etc.)
Timestamp: To record when you registered
Technical Information: IP address and browser information for security purposes

3. How We Use Your Information

We use your information for the following purposes:

To enter you into the raffle draw
To contact winners and arrange prize delivery
To send event-related communications
To prevent fraud and ensure fair participation
To analyze registration trends and improve our services
To comply with legal obligations

4. Legal Basis for Processing

We process your personal information based on:

Consent: You provide explicit consent when submitting the registration form
Legitimate Interest: To conduct the raffle and prevent fraud
Legal Obligation: To comply with applicable laws and regulations

5. Data Sharing and Disclosure

We may share your information with:

PCCC and Geese Project: Both organizations have access to registration data
Service Providers: Firebase/Google Cloud Platform for secure data storage
Prize Partners: UMAC Toronto and other prize providers (only winner information)
Legal Authorities: When required by law or to protect our rights

We do NOT sell, rent, or trade your personal information to third parties.

6. Data Security

We implement industry-standard security measures to protect your information:

HTTPS encryption for all data transmission
Secure cloud storage with Firebase/Google Cloud Platform
Access controls and authentication
Regular security audits and monitoring
Input validation and sanitization
Protection against XSS, CSRF, and SQL injection attacks

7. Data Retention

We retain your information as follows:

Registration Data: Until 90 days after the raffle draw (February 28, 2025)
Winner Information: Until 1 year after prize delivery for record-keeping
Analytics Data: Aggregated and anonymized data may be retained indefinitely

8. Your Rights

You have the following rights regarding your personal information:

Access: Request a copy of your personal information
Correction: Request correction of inaccurate information
Deletion: Request deletion of your information (subject to legal requirements)
Withdraw Consent: Withdraw your registration (before the draw date)
Object: Object to processing of your information
Data Portability: Receive your data in a structured, machine-readable format

To exercise these rights, contact us at: privacy@philippinecanadianchamber.com

9. Cookies and Tracking

Our website uses:

Essential Cookies: Required for website functionality
Analytics Cookies: Firebase Analytics to understand user behavior

You can control cookies through your browser settings.

10. Children's Privacy

This raffle is open to individuals 18 years of age and older. We do not knowingly collect information from children under 18. If you believe a child has registered, please contact us immediately.

11. International Data Transfers

Your information may be stored and processed in Canada and the United States through Firebase/Google Cloud Platform. By registering, you consent to this transfer.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last Updated" date at the top indicates when changes were made. Continued participation after changes constitutes acceptance of the updated policy.

13. Contact Information

For privacy-related questions or concerns, contact:

Philippine-Canadian Chamber of Commerce
Email: info@philippinecanadianchamber.com
Website: philippinecanadianchamber.com
Geese Project
Email: info@geeseproject.com
Website: geeseproject.com

14. Governing Law

This Privacy Policy is governed by the laws of Ontario, Canada, and complies with the Personal Information Protection and Electronic Documents Act (PIPEDA).

PCCC Website | Geese Project | Privacy Policy | Terms & Conditions

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